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Library Policies, Procedures and Guidelines: Checkout and Borrowing

Your Library Card

Longwood University students, faculty and staff use their University ID as a library card.

Community library cards can be issued to all Virginia residents, including alumni. Please see the Community Users' policy for more information.

Virtual Lancer Card

Now you can check out material or equipment using your Virtual Lancer Card!  Follow the instructions to access your Virtual Lancer Card, then scan your virtual card with the scanner at the desk to pull up your record.  Staff can then check out your items!  

Checkout Materials

Undergraduate Students and Graduate Students

Longwood undergraduates, Longwood graduate students, Hampden-Sydney undergraduates, and Southside Community College students enrolled at Longwood may check out books for 90 days.

Faculty and Staff

Including current Hampden-Sydney faculty, and retired Longwood faculty and staff may check out books for 365 days.

Current students, faculty, and staff have the same loan rules for the following:

  • DVDs: 5 days, 3 items total. Non-renewable.
  • Loanable technology: 7 Days. Non-renewable.
  • Textbook Depository: 3 Days
  • Reserve Items: 4 hours Library Use Only; Overnight: 3 or 7 days.
  • Library Use Only: periodicals, archival and special collections
    • Please note that in order to use the Archival and Special Collections, prior authorization is required.

Updated March 2020

Alumni and Community Users

May check out books for 21 Days. Alumni and Community patrons are not eligible to check out multimedia, equipment, or reserve items.

Reviewed March 2020


To keep a book for another borrowing period, you can renew most items online by accessing your Library account or via Chat at https://libguides.longwood.edu/home/.  You can also request renewals in person at The Desk or via phone (434 ) 395 -2433.


  • To renew a book, it must be within 7 days of the due date.
  • No overdue material or outstanding fees are on your Library account.
  • Books which have requests or recalls placed on them cannot be renewed.
  • Reserve, multimedia equipment, and audiovisual items cannot be renewed.
  • Materials billed for replacement must be brought to The Desk for renewal.

Updated March 2020


You can “Request” a book currently checked out by another user. Requests merely secure the book for you when it is returned by the current user.

You can request a book:


You can “Recall” a book if you need it before its current due date and the current user has had the book for at least 14 days. You can only request recalls in person at the Desk or via phone (434) 395-2433. The person who currently has the book will be asked to return it within 5 days. Only Longwood faculty, staff, or students are entitled to recall books.

The Library will notify you of books requested or recalled for your use via your Longwood e-mail account. These books will be held at the Desk for seven days. They will be returned to the collection if they are not picked up.

Updated March 2020

Returning Materials

Materials may be returned at The Desk. The Library also has a book drop for after-hours returns. However, please return any audiovisual, equipment, fragile, or loose-leaf items to the desk, to prevent damage.

Updated March 2020


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Tammy Hines
Longwood University
Greenwood Library 126
Redford & Race Streets
Farmville VA 23909
(434) 395 -2444