Loanable Technology

The Greenwood Library loans multimedia equipment, iPads, and laptops. The equipment and software are available to all students, faculty, and staff of Longwood University.

Checking Out Loanable Technology

  • You are required to present a valid Longwood ID at the Desk to borrow equipment. Other forms of ID are not accepted.
  • No equipment will be checked out to any persons with overdue items or fines.
  • Staff will inspect the equipment for damage before it is borrowed and when it is returned. Users are required to report any problems experienced with the equipment during their borrowing period.
  • Return equipment to the Desk. The Library is not responsible for equipment left unattended.
  • By checking out the equipment, you accept responsibility for repair/replacement of items that are lost, stolen, or damaged.
  • You will abide by the Longwood University Acceptable Use of Information Technology Resources and Systems Policy 6104.
  • The Library is not responsible for lost data. ALL data is automatically deleted when the equipment is returned.

Loan Period

  • The standard loan period for equipment is 72 hours with no renewals. (Note: iPad and laptop clocks are not accurate and may not be used to calculate due time.)
  • Equipment must be returned to the Desk by the due date and time or no later than 30 minutes before Library closing time on the due date, whichever comes first.
  • Equipment is available on a first-come, first-served basis and may not be reserved or held for individual or class use.
  • Some equipment, such as laptops and iPads, are limited to one check out at a time.
  • There is a 24-hour turnaround time for maintenance on the returned iPads. There is a 3-hour turnaround time for maintenance on the returned laptops.

Library Fines

Fines for equipment are assessed at $1.00 per hour for each item, including accessories.  Fines can be paid in the Library with Lancer Cash or with cash or check in the Cashiering Office located in Lancaster, Room 201.   

Overdue, Lost or Damaged Material

You are responsible for returning all items borrowed with your Longwood ID card by their due date and time. When an item becomes overdue, borrowing privileges will be blocked until the item is returned. After 24 hours, unreturned equipment will be considered stolen or lost. Charges for full replacement value will be imposed. Campus Police will be notified and an investigation may be initiated.

Lost equipment and lost ID cards should be reported as soon as possible to a staff member at the appropriate service desk. As soon as the Library determines that an item is lost, the user will be sent a bill for the cost of replacement. Damaged items are evaluated to determine if the item can be repaired or a new one must be ordered. The user is billed for a damaged item at a fee determined by a librarian.

The Library will not be responsible for damage done to users’ external storage media or non-Library multimedia/computer equipment used with Library equipment.

Attempts to damage or alter University equipment or software are a violation of University policy. Violators of this policy are subject to disciplinary action as prescribed in the University honor code, the student handbook and employee handbooks, in addition to possible cancellation of information technology resources and systems access privileges.

Replacement Fines and Fees

  • After 24 hours an unreturned piece of equipment will be considered stolen or lost. Charges for full replacement value will be imposed. Campus Police will be notified and an investigation may be initiated.
  • For laptops: a charge of $70.00 will be assessed for each lost power cord and adapter, camera connection kit, or adapter; $50 for a lost case
  • For iPads and other equipment: A charge of $40.00 will be assessed for each lost power cord and adapter, camera connection kit, or VGA adapter; $80 for a lost keyboard; $50 for a lost case.
  • Damaged equipment or accessories will be evaluated to determine if the item can be repaired or a new one must be ordered.

Saving Files, Personal Data & Information

  • Users must provide their own digital media for storage.
  • Each laptop is WiFi enabled; The iPads have 64GB of internal memory and are WiFi enabled; the Internet can be accessed through the user’s university wireless account.
  • Printing is available from laptops or iPads using remote printing through Longwood University. The desktop computers in the Learning Commons may also be used to print.
  • Users may not download executable files to the hard drive of laptops.
  • Any additional apps or media purchased by the user during the loan period must be made with the user’s own funds, and are not the responsibility of the Library.  
  • The Library is not responsible for any information the user puts on or leaves on our equipment. Any data or documents saved to the iPad or laptop by the user during the loan period will be permanently erased during the restore process.
  • The Library is not responsible for any information the user puts or leaves on equipment.

Approved August 2005
Updated August 2017