Interlibrary Borrowing Policy

Purpose

Interlibrary loan supports the missions of both Greenwood Library and Longwood University. Greenwood Library provides interlibrary loan services for Longwood University faculty, staff, and currently enrolled students who are in good standing with the Library, to enable them to request books and copies of journal articles not available in the Library collection or officially declared missing.

Scope

Greenwood Library adheres to the guidelines of the American Library Association’s Interlibrary Loan Code for the United States, 2008 and to the guidelines for international lending. Greenwood Library complies with all provisions of the U.S. Copyright Law.

Policies for Borrowing Materials Not in Greenwood Library

The following applies to on-campus, online and distance education students and faculty, as well as to current Longwood University employees. See Interlibrary Loan for information about how to place a request.

  • A loan or a copy of any material may be requested from another library in accordance with the published lending policy of that library. The lending library decides in each case whether a particular item can be provided and determines the length and conditions of loans.
  • Longwood University students, faculty and staff may request items through interlibrary loan using ILLiad, the online interlibrary loan system. Telephone requests are not accepted.
  • Greenwood Library does not normally process the following interlibrary loan requests:
    • Requests that are incomplete
    • Requests that are not in accordance with the Copyright Law
    • Requests for non-book formats including compact discs, records, videos and film
    • Requests for bound or single issues of periodicals
    • Requests for reference books and rare materials
    • Requests for new publications
  • All borrowers of interlibrary loan materials are responsible for the prompt return of loaned items to Greenwood Library. Overdue fines are determined by the lending library. The Library reserves the right to suspend interlibrary loan privileges to any borrower who repeatedly returns interlibrary loan materials after the due date.
  • Renewal of interlibrary loan materials should be requested only in unusual circumstances. Renewals should be directed to the interlibrary loan office at least four days prior to the due date. Renewals will not be requested for overdue materials. The length of the renewal period is determined by the lending library.
  • Borrowers are responsible for the replacement of lost or damaged materials at a charge determined by the lending library. Failure to pay any charges will result in suspension of all Library borrowing privileges. Fines are paid at the Circulation/Reserve Desk or via mail. The mailing address is Circulation/Reserve Desk, Greenwood Library, 201 High Street, Farmville VA 23909.
  • Requested materials may be picked up at the Circulation/Reserve Desk. Online and distance education students and faculty may qualify for document delivery service. Most articles are delivered electronically and are accessed by logging on to ILLiad.
  • All material on loan is subject to immediate recall if requested by the lending library.

Approved January 2005
Updated April 2012

Document Delivery

Purpose

Greenwood Library offers to eligible online and distance education students and faculty home delivery of Greenwood Library books and journal articles as well as needed books and journal articles not owned by the Library, according to the Interlibrary Borrowing Policy.

Scope

Greenwood Library adheres to the guidelines of the American Library
Association’s Interlibrary Loan Code for the United States, 2008 and to the guidelines for international lending. Greenwood Library complies with all provisions of the U.S. Copyright Law.

Policies for Providing Materials Available in Greenwood Library

The following applies only to eligible online and distance education students and faculty, who may request delivery of materials owned by Greenwood Library through ILLiad, the online interlibrary loan system. The decision to lend materials is at the discretion of Greenwood Library. 

  • Originals and photocopies are provided without charge.
  • The duration of loans for document delivery materials is 60 days.
  • Document delivery requests will be processed within 8 business hours.
  • Greenwood Library does not loan the following:
    • Rare and expensive materials
    • Materials placed on Reserve
    • Reference materials
  • We reserve the right to recall items at any time for any reason.
  • We reserve the right to suspend borrowing privileges.
  • All borrowers of materials are responsible for the prompt return of loaned items to Greenwood Library. Greenwood Library reserves the right to suspend interlibrary loan privileges to any borrower who repeatedly returns interlibrary loan materials after the due date.
  • Renewal of books that are owned by the Greenwood Library is allowed. These books are checked out to the user and may be renewed online through the library catalog. Go to My Account to renew books.
  • Borrowers are responsible for the replacement of lost or damaged materials at a charge determined by the Library. Unpaid fines/fees may result in registration or transcript blocks for students as well as suspension of borrowing privileges. Fines may be paid at the Circulation/Reserve Desk, in Cashiering, or via mail. The mailing address is Circulation/Reserve Desk, Greenwood Library, 201 High Street, Farmville VA 23909.
  • Requested materials will be e-mailed, faxed or shipped via first class mail or UPS to the distance education student’s or faculty’s home. For UPS, a street address must be provided. Articles are delivered electronically and are accessed by logging on to ILLiad.
  • Books and nonprint materials must be returned to Greenwood Library via first class mail or UPS or FedEx by the due date on the material.

Approved January 2005
Updated August 2010

Memorandum of Understanding with HSC

For mutual educational benefit, the Libraries of Hampden-Sydney and Longwood will make books and other media available to students, faculty, and staff at the other campus on a basis comparable to that accorded to its own students, faculty, and staff.

This special provision will be reviewed, altered when necessary, and affirmed annually on July 1.

December 6, 2001
Hampden-Sydney College and Longwood University